Virginia for Election Transparency

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Locality: Henrico County

File Name: Henrico Survey 20210727

ObserversTara, Olivia, Diana
Date of interview07/27/2021
Time and date of initial call and email:07/08/2021
Time and date of response:07/08/2021
Did the registrar refuse to meet you:No
If yes, please provide the reason given for not meeting:
Survey Answers
1. What is your biggest concern about the upcoming election?Gov / House Faith / confidence from voters
2. Any other major concerns?Funding no issue, more staff / part time assistants to accomodate "no excuse" absentee voting
3. Do you feel like you have the resources, equipment, personnel, and training needed to run an effective election in November?Yes
3a. Any additional information?Good support
4. If no, what is missing?
5. The county election board is supposed to consist of 2 Democrats and a Republican under a Democrat governor, but in some areas, boards have had trouble finding willing Republicans and have appointed an Independent instead, or another Democrat. What is the situation in this county?2D+R
6. What about precinct staff? Are you able to have equal numbers of Democrats and Republicans?Yes
6a. Provide Detailsno registration they choose when they complete their vote. We do reach out to parties to recruit in each at least some R / some I's pick at that time
7. Is the county Board of Elections engaged in your work year-round, or mostly near elections?Yearly
7a. Any additional information?June primary and additional election. No set monthly meeting. Advertised on Clerk Office. Meeting minutes posted
8. When was the last audit of the voter file in your county?2021-01-01 00:00:00
8a. No. of days since last audit:
8b. Any additional information?Every January. SBE purge. We keep paper applications.
9a. Does the Health Department send a list of deceased people to your office every month so they can be removed from the voter roll?Yes
9b. If no, how often do they send a list?List of deceased people is electronic in state system.
10. When was the last time the Clerk of Courts submitted a list of individuals who declined to serve on jury duty on the basis of being a non-citizen?
10a. Any additional information?Electronically. Sends to SBE, yearly purge
Record date and other list(s), if relevantElectronically. Sends to SBE, yearly purge
11. When was the last time you had access to the National Change of Address List or any other change of address list?2021-07-01 00:00:00
Other list(s):SBE Changes. We do go behind the state. Party chairs, Public, Clerk get a copy.
12a. Are you confident that the voter file is accurate and up to date?Unknown
12b. If no, what is/are your main concern(s) about the list?People move and may not re-register. Active until list maintained. Can't be 100% confident.
13. How many households in your locality have more than 7 individuals registered at the same address? Number:Assisted living are polling places.
14. During registration, how do you verify that voters are citizens?There is a box to check. Must have a valid driver's license
15. There are three types of voting machines used in Virginia. Can you tell me which machines you use?ES & S D200 optical scan. Express vote for visually impaired.
16. Who calibrates the voting machines, and can you please explain the process?Machine techs employed by the office. Test deck run. Time and date them.
17. Do you invite party representatives to witness the calibration?Yes
17a. Any additional information?Logic and accuracy 2 weeks process T,W, TH. R.D, + ind.
18a. Are voting machines ever connected to the internet?No
18b. If they are not connected to the internet, how and when are they updated?No Modem. 12-14 technicians for machines. The candidate info in to update. no flash drive connected / programmed on stand alone. Both an employee & 3rd party vendor - Print Elect New Burn NC
19. As an election professional, do you think the changes made in the election process in Virginia in response to COVID have weakened election integrity, strengthened election integrity, or made no change in election integrity?Strengthened
19a. Any additional information?Citizens understood COVID danger. March Pres. Primary, then June election, Nov. Lots of PPE / Poll workers wearing protective gear. Car side voting. 2 Officers of election
20a. Did you receive any funding or in-kind contributions for training, staff, voter education or equipment, or any other purpose from outside the state of Virginia?Yes
20b. If yes, what was the funding or contribution used for?CTCL $411,000 for training, equipment, PPE, etc. (CARES Act from State and Federal). Staffing, equipment, PPE
21. Effective Jul 1, 2021, Senate Bill 1097, eliminated requirements for voters to have a witness signature on absentee ballots for any election during a declared state of emergency. The Governor has now rescinded the state of emergency. How are you training your staff to ensure that there is a signature match for the upcoming elections?Envelope, voter signature and witness signature. No signature verification. Not "private investigators"
22. There is a lot of concern in Virginia and across the country about the security and integrity of the ballot drop boxes. What are the chain of custody procedures for ballot drop boxes?3 drop boxes out of office. 2 at Rec. centers 1 at Library. Full view of employees, staff members. Election Official (Registrar's Office Staff member) would sign off, wrapped and bundled to Absentee Division
23. Was there any time during the last election cycle when your drop boxes did not have video monitoring?Yes
23a. Any additional information?Parks and Rec, and Library - no video. Video monitoring for drop box outside of Admin. building.
24. Who is responsible for reviewing the video?Mr. Cokely with Electoral Board. No party observers because not needed.
24b. Were party observers present during the review?No
25. Would you provide training and support, or designate us to provide training and support, for an election day page program as described in 24.2-604.3?Yes
25a. Any additional information?Page program for 19 years, Won an award. High School recruitments. Training program in house advocates
26. Would you authorize non-partisan election observers with the same rights as party representatives; as described in 24.2-604.5 A?Yes
26a. Any additional information?Overseas reps would come in. Always welcomed other groups.
27. Would you authorize international non-partisan observers from recognized election monitoring organizations?Yes
27a. Any additional information?
28. Have your local party chairs been notified that they are entitled to send observers to your office each day it is open and receiving in-person absentee ballots?Yes
28a. Any additional information?State document used
29a. Do you have a publication that you provide to your election officials regarding rights and responsibilities of observers?Yes
29b. If no, would you be willing to distribute such a publication that we would prepare based on Virginia law?Yes
30. Question Please characterize your interaction with the Registrar asHelpful Polite

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